Integrated tools. One operating system. One price.
The tools you need to manage your business integrated into one operating system. Track your buiness conversationally, by text, voice or image without having to spend hours every night doing spreadsheets.
Stop paying for five apps to run one business.
Conversational Business Management→Time and Money saved EVERY . SINGLE . DAY
Senses
TextVoiceReceipt Photo (OCR)Email Forward
Log anything using the fastest input in the moment — no switching apps.
More inputs coming
Tools
ExpensesTime ClockTasksJobs
Every entry becomes structured, tied to jobs, and connected across the system.
More tools coming
No more stacking expensive apps just to make it through the day.
Expenses
Capture expenses by text, voice, photo, or email. Auto-structured, attached to jobs, and export-ready without nightly cleanup.
Time Clock
Clock in, out, break, and drive from WhatsApp. Categorized, traceable, and tied directly to jobs and costs.
Tasks
Create, assign, and track tasks linked to time and money. Keep work accountable without separate task apps.
Jobs
Every expense, shift, and task connects to a job. See totals, margins, and activity in one structured timeline.
Chief
The CFO Brain
Chief sits under every tool, linking jobs, time, and money into one record. It answers only from what’s been logged, flags what’s missing, and never guesses.
Chief, did I make any money on Job #2?How much did it cost to redo that wall?How much do I need to make so I can pay my bills?Answers grounded truth.
Coming Soon
Documents
Generate quotes, contracts, change orders, invoices, and receipts from conversation, text, or images.
Coming soon
Reminders
Set smart reminders connected to tasks, jobs, and payments so nothing falls through the cracks.
Coming soon
Email Receipt Capture
Forward receipt emails directly to your account. Automatically parsed and attached to the right job.
Coming soon
Pictures
Store and organize job site photos and business images, searchable and connected to projects.
Coming soon
Micro Apps
Instant, single-purpose tools you can open and use right away — no app store, no downloads. Quick workflows that still write into the same system.
Coming soon
Mobile App
Optional mobile capture for teams that want it. Not required to use ChiefOS — just another way to send time, receipts, and job updates into the same system.
Coming soon
Your data is yours.
Export anytime.
Clean records in.
Clean exports out.
Accountants love clean spreadsheets — and so does Chief.
Nothing trapped.
Exportable assets
Download anytime
Spreadsheets
Expenses, time, jobs, tasks — export clean totals and line items.
CSVXLSPDF
Receipt images
Download original receipt attachments — linked to the exact entry.
JPGPNGZIP
Voice recordings
Download audio files (and the structured entry they produced).
MP3M4AZIP
One system in. Clean exports out — ready for accountants, payroll, or your own backups.
One price beats a stack of bills.
Most owners patch together time tracking, receipts, CRM, accounting, and spreadsheets. ChiefOS replaces the stack with one connected system.
Comparison
Stack of apps vs ChiefOS
Choose team size. The stack adds base fees + per-seat pricing. ChiefOS stays one price per tier.
Team size
Category
Typical pricing
Estimated cost
Time tracking
$20 base + $8/user/mo
Per seat: $8/user/mo
$44/mo
Receipt capture
$5/user/mo
Per seat: $5/user/mo
$15/mo
CRM
$15/user/mo
Per seat: $15/user/mo
$45/mo
Accounting
$35–$90/mo
$60/mo
Notes / misc
$0 (but fragmented)
$0/mo
Spreadsheet rebuild
Illustrative time cost — not software spend
3–6 hrs/week (owner time)
$866/mo
Stack total
$1,030/mo
Base fees + per-seat add-ons
ChiefOS
$79/mo
Starter — Core tools + Chief
Difference
Save ~$951/mo
Estimates vary by vendor and workflow
Typical pricing varies by vendor and plan. This comparison is a conservative snapshot to show the cost of fragmentation (exports, re-entry, and rebuilding jobs by hand).
Start simple. Grow into structure.
Free gets you capturing. Starter adds speed + answers. Pro adds crew controls — without losing the habit.
Starting out
Free
Field Capture
$0
/ month
1 Owner
3 Jobs
Text
Full suite of integrated tools
Exports
WhatsApp Capture
Get it now
Step into conversational bookkeeping
Most popular
Starter
Owner Mode
$59
/ month
1 Owner
Track up to 10 Employees
25 Jobs
Text, Voice, Images
Full suite of integrated tools
Ask Chief
Exports
WhatsApp Capture
Buy Now
Step into state of the art conversational bookkeeping
Teams
Pro
Crew + Control
$149
/ month
1 Owner
Track up to 150 Employees: Log capabilities
Up to 25 Board Members: Log + Approve + Edit capabilities
Unlimited Jobs
Text, Voice, Images
Full suite of integrated tools
Ask Chief
Exports
WhatsApp Capture
Approvals + full audit trail
Priority onboarding (white glove setup)
Buy Now
State of the art conversational financial management
Your data is YOURs. All plans include exports, so you can take your data with you anywhere.
Get your evenings back.
Most owners spend 30 minutes to 1.5 hours per day:
Cleaning receipts
Updating spreadsheets
Reconciling entries
Moving data between apps
And at the end of it?
The data just sits there.
You can’t talk to it.
You can’t ask it questions.
You just store it.
ChiefOS captures it while you work — and makes it usable immediately.
Text it. Say it. Snap it.
Confirm. Done.
Capture flow
Capture → confirm → stored clean
Example
Text
Expense $35.50 at Staples • Job 12
Confirm
Voice
“$120 in materials for Hampton job”
Parsed
Photo
Receipt image • Auto-filled fields
Ready
Stored
Job timeline + export-ready records
Done
Capture once. No nightly cleanup loop.
Talk to your business.
Most spreadsheets just sit there.
ChiefOS answers back — using your logged records.
“Did we make money on the Hampton job?”
“What did it cost per hour last week?”
“Where are we overspending?”
“Did we actually make money last month?”
Answers come from what you’ve logged and confirmed.
No guessing. No invented numbers.
If something is missing, Chief flags it instead of making it up.
Ask Chief
Ask a real question. Get a grounded answer.
Examples shown for illustration
Conversation (example)
Based on logged entries
Profit on Hampton?Top overspending?Cost per hour last week?Did we make money last month?
You
Did we make money on the Hampton job?
Chief
Hampton shows $4,820 revenue and $3,110 costs from confirmed entries → $1,710 profit.
Revenue entries: 3Cost entries: 12Time: 44.0h
If payroll or materials are missing, Chief flags it.
You
Where are we overspending?
Chief
Top cost drivers this month are Materials and Fuel. Biggest vendor is Home Depot based on logged receipts.
Materials
$3,940
Fuel
$1,180
Tools
$620
Meals
$210
You
Did we make money last month?
Chief
Last month totals from confirmed entries: $18,400 revenue, $12,950 costs → $5,450 profit. Want this broken down by job?
Jobs included: 7Revenue entries: 19Cost entries: 62
Example UI. Real answers come from your logged and confirmed records.
When your tools are integrated,
you make more money. period.
Not more features. Fewer gaps. Less cleanup. Clearer decisions.
Time, Connected
Log hours by text, voice, or photo — automatically tied to jobs and costs. No floating time. No reconciliation later.
Money, Structured
Capture expenses and revenue instantly. Eliminate nightly cleanup. Save 30–90 minutes a day.
Tasks, Accountable
Assign and track tasks linked to time and money. Approvals, permissions, audit trails built in.
Records, Clean
Export pristine data anytime — CSV, XLS, PDF. Nothing trapped. Nothing rebuilt.
Answers, On Demand
Ask real questions about jobs, margins, and costs. Get grounded answers from your records.
Know what each job is really doing.
ChiefOS shows performance job by job — with totals you can trace back to what was logged.
Clear job margin
Revenue − (labour + expenses). No mystery math — just your records.
Payroll-grade time clarity
Breaks and drive are tracked distinctly, with overlap prevention and approvals.
Answers with receipts
Every number ties back to entries: who logged it, when, and what job it belongs to.
Ask a question — Chief answers from what’s logged and confirmed.
No invented numbers.
Business terminal
Job performance overview (example)
Overview
Month-to-date
Did Job 18 make money?What’s our cost per hour this week?Where are we overspending?What job is at risk?
Cash In
+8.4%
$148,240
Month-to-date
Cash Out
+4.1%
$103,910
Month-to-date
Net
+15.7%
$44,330
In – Out
Open Invoices
$26,400
Outstanding
Unbilled Labour
38.5h
This week
Labour Today
7.0h
Active shifts
Jobs
Filter • Sort • Drill in
Job 18 — Medway Dr
Rev $12,400 • Cost $9,980 • Labour 44.0h
Margin
+19.5%
View entriesReceipts attachedTime approvedOn track
Job 12 — Pine Ave
Rev $7,850 • Cost $6,910 • Labour 31.5h
Margin
+12.0%
View entriesReceipts attachedTime approvedOn track
Job 09 — King St
Rev $5,100 • Cost $5,620 • Labour 22.0h
Margin
-10.2%
View entriesReceipts attachedTime approvedAt risk
Example UI. Your totals come from what you log and confirm.
Example answer
Job 18 margin is +19.5% based on logged revenue ($12,400) and logged costs ($9,980). If payroll or materials are missing, Chief flags it.
Not a timer.
Payroll-grade shift clarity.
Shift time isn’t one number. ChiefOS tracks the categories that actually matter — legally, financially, and for job costing.
Shift time
Clock in → clock out (raw timeline)
Recorded
Break time
Not mixed into work time
Recorded (separate)
Lunch time
Tracked distinctly for payroll rules
Recorded (separate)
Drive time
Visible for costing and billing
Tracked (not deducted)
Work time
Shift − breaks − lunch
Calculated
Paid time
Work + paid drive (your rules)
Calculated
Built for repairs: confirmations, undo actions, approvals, and an audit trail — so corrections don’t destroy trust.
Time categories
A shift that stays traceable
Shift • Break • Lunch • Drive • Work • Paid
Example shift
Job 18 • Medway Dr
Mike clocked inBreak startedBreak endedLunch startedLunch endedDrive startedDrive endedClocked out
Timeline
07:12
Clock in
Job 18 • Medway Dr
Shift
10:05
Break
Job 18 • Medway Dr
Break
12:02
Lunch
Job 18 • Medway Dr
Lunch
14:18
Drive
Job 18 • Medway Dr
Drive
16:41
Clock out
Job 18 • Medway Dr
Shift
Every event is logged. Nothing collapses into a single guessed number.
Shift
9.5h
Clock in → out
Break
0.3h
Separate
Lunch
0.5h
Separate
Drive
0.8h
Tracked
Work
8.7h
Calculated
Paid
9.5h
Rules-based
Example question
Q: “How many paid hours did Mike work on Job 18 today?”
A: “Mike has 9.5 paid hours on Job 18 today. Work time is 8.7h (shift − breaks − lunch) plus 0.8h drive tracked separately.”
A: “Mike has 9.5 paid hours on Job 18 today. Work time is 8.7h (shift − breaks − lunch) plus 0.8h drive tracked separately.”
Run your business on one system.
Not a stack of apps.
Capture time, money, and job activity where work happens — then ask Chief what it means. Clear answers, grounded in what you’ve logged.
One price per tier. Export anytime. Nothing trapped.
What owners feel
“I finally know what’s going on.”
Jobs stopped being a mystery.
“Everything connects now.”
Time, money, and tasks stopped living in different places.
“I’m not rebuilding at night anymore.”
Capture during the day. Clarity right after.
“When someone asks if we made money, I can answer.”
Not a feeling. The record is right there.
Examples of outcomes ChiefOS is built to create: clarity → control → confidence.
What it looks like
Capture once. Structure automatically. Ask anything.
Examples shown for illustration
Today
Live from logged entries
Expense logged
Home Depot — $287.40 • Job 18
Confirmed
Clock in
Mike • Job 18
Active
Task created
Pick up flashing • Job 18
Assigned
Revenue logged
Deposit — $2,500 • Job 18
Applied
Ask Chief (example)
You
Did Job 18 make money so far?
Chief
Job 18 shows $12,400 revenue and $9,980 costs from confirmed entries → $2,420 profit (+19.5%).
Revenue entries: 5Cost entries: 21Time: 44.0h
If anything is missing, Chief flags it instead of guessing.
Example UI. Real answers come from your logged and confirmed records.
FAQ
Short answers. No fluff.
No. ChiefOS is an operating system for running the business day-to-day: time, expenses, tasks, and jobs captured in one place. Export clean data to your accountant or accounting tool.